Job Title: Deputy Superintendent of Operations
Springfield Public Schools
Department: Executive Office
Pay Grade: TBD
FLSA Status: Exempt
Reports to: Superintendent
Responsible for supporting the execution of the district’s vision and direction by overseeing and aligning critical district administrative functions, processes, and special projects that engage multiple divisions. This executive level position has oversight responsibility for construction and facility projects, budget and financial matters, debt management, transportation, nutrition services, risk management, custodial and grounds services, purchasing and distribution, auditing, payroll, and human resources, and serves and the Board of Education liaison.
ESSENTIAL JOB FUNCTIONS
- Oversees the development and monitoring of the annual budget for revenue and expenditure projections, enrollment projections, and the long-range facilities plan to manage the school district’s fiscal responsibility.
- Oversees the district debt structure and makes recommendation for improvement.
- Oversees the analysis of contractual agreements for legal and strategic compliance.
- Oversees the development of appropriate system of internal controls to ensure that district assets are properly safeguarded and records and reports are accurate and complete.
- Manages and oversees all real estate matters including purchases, sales, transfers, and other legal requirements.
- Engages with legal counsel for district matters.
- Maintains various budgetary functions to ensure compliance with regulatory and administrative requirements.
- Supports collective bargaining by directing the negotiations on financial issues.
- Support the delivery of human resources services, business services, and all operational services including but not limited to transportation, nutrition services, purchasing and distribution, custodial and grounds services, facilities services, and risk management services.
- Oversee the negotiation of employee benefits including broker selection, risk-financing options including retention levels and broker selection, bond underwriter services, realtor services, financial auditor services, and internal auditor services.
- Directs the development of bond projects, bond approvals and bond issuances.
- Serves as Plan Administrator for the District’s medical plan, sets strategies for the Plan and monitors the complaint resolution process.
- Serves as the Board Liaison, supporting the Superintendent, including internal audit services; participate in required district Board and committee meetings and other activities deemed necessary.
- Manages a variety of complex situations, crisis incidents and media inquiries as appropriate.
- Provides general administrative and departmental assistance to the Superintendent in the execution of district operations; coordinates and facilitates a wide variety of projects; and assists in the development and prioritization of program planning for improvement of the District’s Strategic Plan.
- Maintains records as required by law and per district policy and administrative practices and procedures.
- Establishes administrative regulations to comply with adopted school board policies, and assists in the interpretation and execution of the policies and regulations.
- Leads a high performing team of leaders; and models and sustains a culture of high performance and service orientation among team members.
- Provides visionary leadership for the departments and programs which directly influence operations for the purpose of ensuring the support of student success.
- Establishes strategic objectives for operations and ensures alignment between schools, departments, and programs that deliver that service for the purposes of furthering the District’s strategic plan.
- Supports and develops school leaders by gathering feedback from stakeholders, monitoring progress and coaching performance for the purpose of continuously improving operational supports, and the district climate.
- Participates in community engagement for the purposes of advocating for identified priorities and increasing community support, including professional membership and service on local, state, and national committees and boards.
- Monitors legislative actions affecting K-12 education and communicates with legislators, lobbyists and other administrators to assist with influencing state legislation.
- Performs personnel administrative functions (e.g. evaluating, supervising, training, etc.) for the purpose of enhancing productivity of personnel and achieving objectives.
- Presents information to the Board, Department of Elementary and Secondary Education, district staff, etc. communicating accurate information and gaining feedback.
- Responds to a wide variety of inquiries of staff, district personnel, other professional organizations, etc. to resolve problems, provide information and/or refer to appropriate personnel.
- Participates in meetings, workshops and seminars in order to covey and/or gather information required to perform functions.
- Prepares a wide variety of materials in order to document activities and issues, meet compliance requirements, and/or provide supporting materials for requested actions.
- Collaborates with internal and external personnel to determine best practices.
- Compiles data from a wide variety of sources for the purpose of analyzing issues, ensuring compliance with organization policies and procedures and/or monitoring program components.
- Supports the Superintendent serving as a liaison with other District personnel, outside agencies and the public.
- Represents the collective work of Springfield Public Schools to both internal and external audiences; demonstrates and conveys clear understandings and communications with stakeholders, executive leadership team, existing and potential partners.
- Supervises and evaluates work of all assigned staff; develops recommendations for staff, which may involve staff development, placement, dismissal, or reassignment of personnel in conjunction with the appropriate district staff personnel.
- Serves as a liaison and ensures on-going communications with district staff, as well as community and school organizations.
- Represents the district as assigned by the Superintendent, serves as an advisor for various issues; and makes public presentations.
- Takes all necessary safety precautions to protect students, equipment, materials and facilities.
- Performs other related duties as assigned ensuring the efficient and effective functioning of the work unit.
QUALIFICATIONS AND REQUIREMENTS
Education and Experience
- Bachelor’s degree is related area, required. Master’s degree in job-related area, preferred.
- Five years of recent and relevant school leadership experience within a specialized field with increasing levels of responsibility is required.
- Proven experience leading effective teams, individuals, managing organizational change, and initiating key innovations.
Certificates, Licenses and Other Special Requirements
- Administrator Certification as required by the MO Department of Education or Certified Administrator Finance & Operations (SFO), required.
- Must pass a Criminal Background Clearance, the results of which must be satisfactory to the District, required.
- District residency expected.
Knowledge, Skills, and Abilities
- Knowledge of basic math, including calculations using fractions, percentages, and/or ratios; read technical information, compose a variety of documents, and/or facilitate group discussions; and analyze situations to define issues and draw conclusions.
- Knowledge-based competencies required to satisfactorily perform the functions of the job include pertinent codes, policies, regulations and/or laws; current trends and practices in assigned area; principles of employee development and management; project development, goal attainment and time management.
- Skill to perform multiple, technical tasks with a need to routinely upgrade skills in order to meet changing job conditions.
- Skill-based competencies required to satisfactorily perform the functions of the job, including: operating standard office equipment including utilizing pertinent software applications; planning and managing projects; preparing and maintaining accurate records; and training, and developing staff.
- Ability to read technical information, compose a variety of documents, and/or facilitate group discussions.
- Ability to analyze situations to define issues and draw conclusions.
- Ability to schedule a number of activities, meetings, and/or events; gather, collate, and/or classify data; and use job-related equipment.
- Ability to work with others under a wide variety of circumstances; working with data utilizing defined but different processes; and operate equipment using defined methods.
- Ability to work with a significant diversity of individuals and/or groups; work with data of widely varied types and/or purposes; and utilize job-related equipment.
- Ability to analyze issues and create action plans.
- Ability to collaborate and communicate effectively with internal and external stakeholders.
- Ability to apply critical thinking/problem solving to improve work processes.
- Ability to maintain confidentiality; set priorities; meet deadlines and schedules; work with detailed information; and adapt to changing priorities.
- Ability to work as part of a team; and work with frequent interruptions.
- Ability to set high expectations for self and others; set and monitor progress toward goals; and utilize and offer effective feedback for continuous improvement.
Working Conditions and Physical Requirements
- Work environment is primarily inside, where the noise and temperature levels are moderate.
- The work is light work that requires exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force to move objects.
- Must possess the physical ability to work primarily with fingers, perceive the nature of sounds, make rational decisions through sound logic and deductive processes, express or exchange ideas by the spoken word, substantial movements (motions) with the hands, wrists, and/or fingers, and discern letters or numbers at a given distance.
- Additionally, the following physical abilities are required: handling, hearing, manual dexterity, mental acuity, reaching, repetitive motion, speaking, talking, visual acuity and walking.
The School District of Springfield R-12 is an equal opportunity employer who participates in the E-Verify program. All applicants who are interested must apply at www.sps.org/jobs to be considered.