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Chief Technology Officer, Federal Way Public Schools, WA


SUMMARY: The Chief Technology Officer (CTO) serves as an executive cabinet team member and advisor to the Superintendent and District leadership team on the vision, leadership, design and implementation of innovative technology strategies for the District with steadfast focus on accomplishing the goals within the strategic plan.  The CTO provides leadership in promoting and advancing the use of technology throughout the district that enables the fulfillment of District visions and goals.  A key function of this position is to effectively support all buildings in achieving established accountability targets for student achievement.

As a leader of the Department of Technology Services, the CTO must work effectively with District leadership team and department leaders to provide robust and reliable access to technology tools and resources, provide excellent customer service, develop and execute plans to expand District capacity and add resources as approved.
ESSENTIAL DUTIES AND RESPONSIBILITIES: This list is meant to be representative, not exhaustive, and incumbents are expected to perform all duties as assigned or directed. Some incumbents may not perform all the duties listed while in other cases related duties may also be assigned. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions, consistent with applicable law.

Provides Leadership and Vision:

  • Serves on the Superintendent’s Cabinet and other committees for the purpose of addressing matters of programs, District policies and procedures, budgeting, and financial reporting and collaborates with Cabinet to develop a shared vision with long-term, big-picture perspectives on District goals and plan meaningful and effective uses of technology. 

  • Provides leadership for the purpose of creating vision for how technology will support the District’s mission, vision and goals, maintaining a strong focus on student achievement.

  • Participates with the Superintendent and other leaders to ensure best practices in district-wide strategic leadership and operational management to ensure the development and maintenance of a positive educational environment and program that meets the needs of the community and is consistent with the policies and direction of the Board of Directors. 

  • Provides leadership, direction, and expertise in technological innovation and promotes the effective and efficient utilization of a wide variety of software and equipment as it relates to technological advances across the district; supervises assigned administrative, professional, and support staff; coordinates executive-level functions with other cabinet-level administrators and the superintendent.

  • Develops, implements, and evaluates goals and objectives as they pertain to the areas of responsibility or the district as directed. 

  • Establishes a climate within the areas of responsibility that is conducive to appropriate conduct, performance, attitude, job satisfaction, and service orientation. 

  • Maintains a high-level view across the school system and collaborates with business, operations, instructional, and technical teams to identify steps needed to transform the technology vision into a long-range plan complete with specific goals, objectives and action plans.

  • Promotes the district's mission and the attainment of increased academic achievement and accountability for all students; serves as an advocate for students; promotes commitment by parents and the community to the K-12 educational system; and executes strategies to increase academic achievement in very diverse student populations.

  • Promotes innovative use of technology for enhancing teaching and learning, standards, data analysis, formative assessments, extending the learning time 24/7, and on-demand learning for both students and staff.

  • Plans and directs the strategic and sustainable use of technology to ensure that the future use of district-wide instructional, communications, and administrative technology is viable. 

  • Supervises and evaluates the performance of assigned staff; interviews and selects employees, and recommends transfers, reassignments, terminations, and disciplinary actions; plans, coordinates, and arranges for appropriate training of subordinates; mentors and empowers others to assume leadership roles; sets clear objectives and measures; monitors process, progress, and results for the purpose of team building and succession planning; and provides leadership and direction for programs under the supervision of these employees. 

  • Develops a professional culture within Technology Services for the purposes of 1) building trust, collaboration, and strong teams, and 2) providing exemplary services to District schools, programs, and departments.

  • Exhibit cultural competency and sensitivity with the ability to communicate effectively with all cultural groups in the organization.

  • Leads the district in research and development of technology applications as they relate to instructional technology, business services, and automated operations. 

  • Anticipates and responds to major technology changes for the purpose of ensuring leadership and/or maintenance of high performing technology services to schools, educational communities, and District programs/departments.

  • Directs the preparation and maintenance of a variety of narrative and statistical reports (including state and federal reports as required), records, and files; and prepares agendas and memos. 

  • Directs the development and approves the departmental budgets for assigned area of responsibilities.

  • Directs the daily operation and deployment of technology in the district ensuring that the daily tactical operation of technology is aligned with the district’s strategic plan.

  • Leads the development, implementation and management of targeted communications strategies that will contribute to an overall effort to build the branding and visibility of the organization while keeping in alignment with the district’s strategic plan.

  • Directs the creation, implementation, and enforcement of policies and educational programs relating to the social, legal, and ethical issues in using technology throughout the District and modeling responsible decision-making.

  • Plans, examines, analyzes, and adapts through a continuous cycle of improvement the district’s security systems, procedures, trainings, and personnel. 

  • Models and ensures awareness about pertinent laws and legal issues related to implementation and use of technology in the District (e.g., copyright, privacy) for the purpose of compliance.

  • Represents interests and presents concerns of division staff to Cabinet and Board of Directors. 

  • Follows a planned professional growth program, participates actively in local, state, and national professional associations/organizations; and studies local, state, and national guidelines for effective services in assigned areas of responsibility.

  • Demonstrates commitment to responsible environmental protection and energy-saving practices for the purpose of environmental and fiscal stewardship.

  • Directs special projects as assigned by the Superintendent and serves on committees as appropriate or assigned by the Superintendent.

  • Serves as an articulate, informed spokesperson for the district at both formal and informal speaking engagements and in the development of written documents describing district programs.

  • Represents the district, when assigned, in social, organizational, ceremonial, political, or other functions and attends all Board of Directors meetings.

Engages in the Educational Environment

  • Leverages appropriate relationships between emerging technology resources and the education process ensuring District leadership is informed of these opportunities in a timely way.

  • Identifies and promotes ways technology can support educational best practices through communication and collaboration with the Department of Teaching, Learning and Leadership.

  • Collaborates with Teaching, Learning and Leadership to promote standards for innovative instruction and learning for the purpose of developing student proficiency in 21st century skills.

  • Stays abreast of state and national standards, benchmarks, and frameworks for technology literacy and strives to align technology use with changes.

  • Promotes the application of technology to address the diverse needs of students and maximize student learning.

  • Creates and supports cross-functional teams for the purpose of decision-making, technology support, professional development, and other aspects of the District’s technology program.

  • Ensures ongoing technology professional development for all staff to promote effective and consistent use of technology across the District.

Directs Technology Services Resources 

  • Directs the oversight, monitoring, and analysis of District technology infrastructure and instructional technology for the purpose of ensuring the capacity and adequacy of the computing environment, and aligning technology with District mission, vision, and goals.

  • Establishes and implements systems architecture and converts strategic goals into administrative and instructional technology projects creating useful, compelling, and engaging services that meet the needs of District schools, programs, and departments.

  • Performs personnel functions (e.g. interviewing, hiring, coaching, evaluating, supervising, etc.) to ensure adequate staffing, enhancing productivity of personnel and achieving objectives within budget.

  • Directs, coordinates, and ensures implementation of all tasks related to technical systems, network infrastructure, standards, and integration of technology into the work of Human Resources, Business Services and district operations, implementing technology solutions that are aligned with the mission, vision, and goals of the District.

  • Directs, coordinates, and ensures implementation of all tasks related to integration of technology in teaching and learning strategies as defined by the Department of Teaching, Learning and Leadership, implementing technology solutions that are aligned with the mission, vision, and goals of the District.

  • Directs, coordinates, and ensures the use of e-mail, District websites, web tools, voice mail systems, and other forms of communication for the purpose of facilitating decision-making and effective communication among key stakeholders.

  • Develops strategies for technical platforms, and inter-District technology efforts, ensuring the security of the District’s networks and systems.

  • Develops and implements disaster recovery and business continuity plans that are an integral part of the District’s technology program.

  • Develops and monitors departmental budgets and fiscal activities following basic financial and accounting principles and processes and all regulatory guidelines for the purpose of providing services in conformance with District objectives and budget guidelines.

  • Directs, coordinates, and ensures implementation of all tasks related to selection and purchasing (e.g., RFPs, purchasing guidelines).

  • Coordinates efforts related to E-Rate filing, budgeting, compliance and strategy.

  • Conducts investigations as directed by District policy.

Master’s degree in information technology, information management, computer science, business administration, educational administration, or related field. 
Five (5) years progressively responsible experience in innovative technology/program management, including supervisory experience.
Any combination of education, experience, and training that provide the incumbent or applicant with the knowledge, skills, and ability required to perform the work, as determined by the district, may substitute for the minimum qualifications set forth above.
Thorough knowledge of effective and innovative school and district technology and communications, school and community partnerships, data planning, systems and process design and implementation; demonstrated effective application of technology to enhance teaching and learning; and demonstrated success as an educational leader.

Doctoral degree in related field
Proven successful experience in serving as an executive cabinet-level administrator in urban public education
Proven successful experience in implementing, managing, and directing a variety of large-scale technology related programs and/or operations in an urban school district
Proven successful experience in an ethnically diverse public school district
Proven successful experience in working and learning in a Professional Learning Community.
Exceptional background in all areas related to the department’s function
Completion of courses in computer science, technology, technology integration, communications, school and community partnerships, etc., relative to the department’s function
ITIL Certified
Washington Teaching Credential
Washington Superintendent and/or District Administrative Credential
Criminal background clearance
Washington State driver’s license and proof of insurance and automobile available for use
Must be willing to attend evening and weekend meetings
The role of technology in today and tomorrow’s information systems
Mechanisms related to E-Rate, funding cycles, filing processes, vendor requirements and billing
Lifecycle project management and the implementation of this skill set in daily work
Instruction and instructional management software
Information Technology Infrastructure Library (ITIL)
Principles, practices, trends, goals, and objectives of public education
Effective principles and practices of management and supervisory methods
Philosophical, educational, fiscal, and legal aspects affecting technology management
Investigation techniques and procedures
Record-keeping best practices
Applicable federal, state, and local laws, codes, regulations, policies, procedures, and case law related to assigned activities
Organizational theory and its application in large school districts, including familiarity with “systems thinking,” the ability to analyze organizational situations from structural, human resource, political, and symbolic frames
District organization, operations, policies, and procedures
Educational and business technology programs, procedures and methods, computer equipment, and computer software necessary to perform required duties
Budget preparation and control
Effective oral and written communication skills
Mathematics related to duties and areas of responsibility
Plan, organize, and administer assigned areas of responsibility
Administer assigned budgets and allocate funds
Demonstrate leadership qualities and utilize motivational techniques and strategies in the development of an operational mode that is cost effective
Operate technology hardware and software necessary to perform assigned duties/responsibilities
Write/present in a clear and concise manner for broad public appeal and interpretation
Coordinate and supervise the work of others
Analyze complex situations and synthesize diverse information carefully and adopt an effective course of action
Interpret, apply, and explain administrative and board policies, laws, regulations, and collective bargaining agreements that pertain to areas of responsibility
Plan, organize, and prioritize work to meet multiple schedules and deadlines, and manage simultaneous tasks, with many interruptions
Work independently with minimum direction and supervision; work under pressure
Understand, analyze, and prepare comprehensive, narrative and statistical reports
Use effective customer service skills to establish and maintain cooperative and effective working relationships in a multicultural and multiracial community of district personnel, community members, and external companies and agencies in the course of performing assigned duties
Supervise and evaluate the performance of assigned staff
This position is evaluated by and reports directly to the Superintendent.
Position supervises assigned staff, including certificated administrators and classified staff.
Position interacts regularly with the Superintendent; Chief Performance Officer; Chief Financial Officer; Executive Directors; special education and general education directors; Program administrators; Building Administrators; Human Resources, Business Services, Communications, and Technology Services personnel; and administrative support staff. Position also interacts with various other certificated and classified staff throughout the district. Contacts with individuals outside of the district include but are not limited to parents, students, partner agency representatives, other school district representatives, and outside vendors; and occasional contact with local, state and federal government officials, outside social services organizations, and various community groups.
Knowledge/awareness of own cultural identity and how this influences behavior, and desire to learn about the cultural identity of others.
Ability to establish and nurture an environment that promotes cultural competence and equitable treatment of staff, students, and patrons of the District.
Ability to understand and hold self and others accountable for promoting the Federal Way Public Schools’ commitment to “Each Scholar: A Voice. A Dream. A Bright Future.” 
Ability to recognize that each person is a unique individual even as we celebrate their group cultural heritage.
PHYSICAL DEMANDS:  The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
While performing the duties of this job, the employee will regularly stand and walk, bend neck and back, use hands for repetitive grasping and pushing/pulling.  The employee will constantly be required to sit for extended periods of time and use a computer screen and keyboard.  The employee may occasionally be required to squat, kneel, and use hands for fine manipulation, climb stairs/ladder, lift and reach overhead, and lift/carry. The employee must constantly lift/carry up to 10 pounds and must frequently lift /carry up to 20 pounds.  The employee will occasionally lift/carry a maximum of 35 lbs.  The employee is occasionally required to push/pull a maximum weight of 200 pounds.

WORK ENVIRONMENT:  The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee regularly works in indoor conditions and regularly works near video display. The noise level in the work environment is usually moderate.  The employee regularly deals with angry and upset students, parents, and community members.  The employee must adjust to frequent interruptions in their work schedule.  Evening and weekend work may be required. The employee may be required to travel (by car and/or plane) to a variety of locations.
Non-Represented (Exempt)

Cabinet level:  $172,949
All employment open positions are made available on a nondiscriminatory basis without regard to race, color, creed, religion, sexual orientation, national origin, gender, age, disability or veteran status.
Created:  12/2016
Job descriptions are written as a representative list of the ADA essential duties performed by the entire classification. They cannot include, and are not intended to include, every possible activity and task performed by every specific employee.